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coach-wiki:mentoring_in_project_completion [2021/11/12 16:24]
127.0.0.1 external edit 		coach-wiki:mentoring_in_project_completion [2022/08/18 13:31] (current)
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 <-Mentoring in Product Development^Coach Expectations^-> <-Mentoring in Product Development^Coach Expectations^->
-=====Mentoring in Project Completion===== +=====Mentoring the Team Throughout the Project===== 
-As an experienced engineer, you can greatly help the team succeed by mentoring +As an experienced engineer you have skills and resources to help the team throughout the project. You can do this by adjusting the scope, providing resources, helping with technical work, facilitating communication, and advising on creating artifacts.
-them on the project.+
  
-====Help adjust the scope as appropriate===+**//Help adjust the scope as appropriate//**
  
 Before the project was accepted, Capstone evaluated the project and decided that Before the project was accepted, Capstone evaluated the project and decided that
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 Remember that the project should be scoped to allow the team to finish system Remember that the project should be scoped to allow the team to finish system
-refinement by the end of Winter semester.  If events cause this to appear unlikely, please help the team work with the sponsor to adjust the scope as soon as possible.+refinement by the end of Winter semester.  If events cause this to appear unlikely, please help the team work with the sponsor to adjust the scope as soon as possible. This process should involve your External Relations Manager, so talk to them once it becomes apparent that the scope needs to change.
 It is often most effective for the coach to contact the sponsor individually It is often most effective for the coach to contact the sponsor individually
-(rather than with the team) and discuss scope concerns.  The changes in scope+(rather than with the team) and discuss scope concerns. The changes in scope
 can then be finalized in conference calls or meetings between the team and the sponsor. can then be finalized in conference calls or meetings between the team and the sponsor.
  
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 up-to-date PSA. up-to-date PSA.
  
-====Help the team find resources====+**//Finding resources//**
  
 Students are very bright and capable, but they are relatively inexperienced.  They Students are very bright and capable, but they are relatively inexperienced.  They
 may feel that they need to complete the project entirely with resources in their team.  As may feel that they need to complete the project entirely with resources in their team.  As
-an experienced engineer, you recognize that resources from outside the team can greatly increase the team's capabilities.+an experienced engineer, you can help them see that resources from outside the team can greatly increase the team's capabilities. 
 + 
 +__Equipment__
  
-===Equipment=== 
 Equipment is available for checkout from within the university and for rent or Equipment is available for checkout from within the university and for rent or
 purchase from outside the university.  If a piece of specialized equipment is purchase from outside the university.  If a piece of specialized equipment is
-needed to help the team move forward, help the team find a way to get the needed+needed to help the team move forward, coordinate with the Capstone office to help the team find a way to get the needed
 equipment. equipment.
  
-===People===+__People__ 
 People with skills and knowledge are some of the most valuable resources to a team. People with skills and knowledge are some of the most valuable resources to a team.
 Help the team by sharing people from your network that may be able to assist. Help the team by sharing people from your network that may be able to assist.
 Help the team find ways of locating people who can give advice or suggestions Help the team find ways of locating people who can give advice or suggestions
 for their project. for their project.
-===Supplies=== 
-Students are used to working on a shoestring, and making do.  If the proper supplies 
-would make a difference in the project, help the team to recognize this and acquire 
-the proper supplies.  Don't let the team spin their wheels when spending a little 
-money would get them moving. 
  
-===Budget=== +__Budget__
-Students sometimes avoid spending money until nearly the end of the project, and then spend it unwisely trying to catch up at the end. Help them try to see that they should buy what they need when they need it!+
  
-All expenditures must be approved by you, the coach.  Please be familiar with the [[..:project-wiki:purchasing_and_travel:|purchasing policies]] in the Project Wiki and help your students follow them.  Help them realize that ALL companies have their own purchasing policies and learning to follow them will help them in their careers.+Students are used to working on a shoestring and making do. If the proper supplies 
 +would make a difference in the project, help the team to recognize this and acquire 
 +the proper supplies. Don't let the team spin their wheels when spending a little 
 +money would get them moving. Additionally, Students sometimes avoid spending money until nearly the end of the project, and then spend it unwisely trying to catch up at the end. Help them try to see that they should buy what they need when they need it!
  
-If the cost of materials for your project will exceed the allocated Capstone budget of $1,500, the sponsor must agree to pay for any charges in excess of the initial $1,500.  This is best accomplished by requesting that the sponsor agree to pay additional funds toward the project and documenting this agreement with the Capstone office.  Then your team budget will be increased, and the sponsor will be billed by Capstone for the cumulative additional charges at the end of the school year.  Work with Capstone's Sponsor Liaisons if the budget needs to be adjusted.+All expenditures must be approved by you and all Capstone financial policies must be followed.  Please be familiar with the [[..:project-wiki:purchasing_and_travel:|purchasing policies]] in the Project Wiki and help your students follow them.  Help them realize that ALL companies have their own purchasing policies and learning to follow them will help them in their careers.
  
-As you help the team find resources, remember that all Capstone financial policies must be followed.  If the cost of these resources will exceed the allocated Capstone budget, the sponsor must agree to pay for any charges in excess of the initial $1500.  Please help the team follow proper procedures. +If the cost of materials for your project will exceed the allocated Capstone budget of $1,500, the sponsor must agree to pay for any additional materials before you purchase them. Work with Capstone's Sponsor Liaisons if the budget needs to be adjusted and assist your team in following the process outlined in [[https://capstone.groups.et.byu.net/wikis/doku.php?id=project-wiki:purchasing_and_travel:project_budget&s[]=project&s[]=budget|Project Budget]]. Your objective in this process are to encourage the team to work towards receiving additional budget and ensure the satisfaction of the sponsor. 
-====Help with technical work====+ 
 +**//Technical work//**
  
 Chances are you have technical capability or expertise in the area of your Chances are you have technical capability or expertise in the area of your
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 to the project to help the team succeed. to the project to help the team succeed.
  
-===Do help get started===+__Help the team get started__ 
 One of the hardest things for students to do is to get started on a new technical One of the hardest things for students to do is to get started on a new technical
 challenge.  There are no sample problems for them to look at; there is no answer challenge.  There are no sample problems for them to look at; there is no answer
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 showing them a pattern they can use throughout their lives. showing them a pattern they can use throughout their lives.
  
-===Don't take over=== +__Don't take over__ 
-In helping them get started, it's important not to take over the project.  It + 
-must not become your project, even if you could do it easily.  The goal+In helping them get started, it's important not to take over the project. It 
 +must not become your project, even if you could do it easily. The goal
 of Capstone is not just to get the project done, it's to educate students in the process.  So you must help of Capstone is not just to get the project done, it's to educate students in the process.  So you must help
 the students, rather than doing it for them. the students, rather than doing it for them.
  
 One effective way to accomplish this is to find the student who is to be responsible One effective way to accomplish this is to find the student who is to be responsible
-for the task, and ask to sit with her while you get started.  As the two of you +for the task and ask to sit with them while you get started.  As the two of you 
-work together, you can demonstrate what you're doing and help her get up to speed. +work together, you can demonstrate what you're doing and help them get up to speed. 
-You can then give her coaching as she tries to move forward on the foundation+You can then give her coaching as they try to move forward on the foundation
 you've created. you've created.
  
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 personal project. personal project.
  
-===Do provide technical advice===+__Provide technical advice__ 
 As a coach, it's important for you to provide technical advice, especially when As a coach, it's important for you to provide technical advice, especially when
 it's asked for.  You have significant experience; you should use that experience it's asked for.  You have significant experience; you should use that experience
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 because of a lack of technical advice. because of a lack of technical advice.
  
-====Communication====+**//Communication//** 
 Students are likely to think that reporting on what they have done is not nearly as Students are likely to think that reporting on what they have done is not nearly as
 important as the work they are doing.  Of course, you are aware that work is not important as the work they are doing.  Of course, you are aware that work is not
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 The following are some ways that the team needs to convey their work to the sponsor. The following are some ways that the team needs to convey their work to the sponsor.
  
-===Weekly sponsor contact=== +__Weekly sponsor contact__ 
-The team should spend a few minutes in live (in-person, by phone, by Skype, etc.)+ 
 +The team should spend a few minutes in live (in-person, by phone, by video call, etc.)
 conversation with the liaison each week. conversation with the liaison each week.
-The live conversation allows communication that goes beyond the words, and captures+The live conversation allows communication that goes beyond the words and captures
 nuances.  These conversations will help keep the team energized and active and the sponsor satisfied. nuances.  These conversations will help keep the team energized and active and the sponsor satisfied.
  
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 if this happens. if this happens.
  
-===Weekly status updates===+__Weekly status updates__ 
 Each week the team should email a status update to the sponsor, as described in Each week the team should email a status update to the sponsor, as described in
 [[..:project-wiki:assignments:all_year:weekly_status_updates|Weekly Status Updates]].  Some teams will be tempted to skip the emailed [[..:project-wiki:assignments:all_year:weekly_status_updates|Weekly Status Updates]].  Some teams will be tempted to skip the emailed
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 of just generalities. of just generalities.
  
-===Project Success Agreement===+__Project Success Agreement__ 
 Perhaps the most important communication between the sponsor and the team is the Perhaps the most important communication between the sponsor and the team is the
 PSA.  Please help the team write an excellent PSA that truly PSA.  Please help the team write an excellent PSA that truly
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 Having them in writing avoids misunderstanding and surprises. Having them in writing avoids misunderstanding and surprises.
  
-====Artifacts====+**//Creating Artifacts//** 
 Artifacts convey the most important information about the design.  They represent Artifacts convey the most important information about the design.  They represent
 the primary means of communicating their design to the sponsor.  Help your team the primary means of communicating their design to the sponsor.  Help your team
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 attaching artifacts to the weekly status reports as they are completed. attaching artifacts to the weekly status reports as they are completed.
  
-===Design Review Packages===+__Design Review Packages__ 
 When the team has completed their project and left BYU, the only thing remaining When the team has completed their project and left BYU, the only thing remaining
 from their project is the set of design review packages. from their project is the set of design review packages.
 Help students understand that they need to Help students understand that they need to
-create packages that are valuable, and help them make their packages excellent.+create packages that are valuable and help them make their packages excellent.
  
 You should expect students to get early drafts of their packages to you well in advance You should expect students to get early drafts of their packages to you well in advance
 and give feedback to the team. and give feedback to the team.
  
-===Presentations===+__Presentations__ 
 The presentations given at the end of each semester are the most visible public The presentations given at the end of each semester are the most visible public
 exposure for the projects.  Please work with the team to help their presentation exposure for the projects.  Please work with the team to help their presentation
coach-wiki/mentoring_in_project_completion.1636759496.txt.gz · Last modified: 2021/11/12 16:24 by 127.0.0.1

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