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--- project-wiki:assignments:winter:checkout_clearance [2023/04/13 08:56]
kem99
+++ project-wiki:assignments:winter:checkout_clearance [2023/06/23 11:39] (current)
gibsonag
@@ Line 5: / Line 5: @@
 At the end of the project, each team will be responsible to clean their workspace, return any borrowed equipment, and send all project hardware to the sponsor.
-For electronic documentation, you need to complete the following steps in preparation for (i.e., before) your checkout clearance is finalized:\\ \\
+For electronic documentation, you need to complete the following steps before your checkout clearance is finalized:\\ \\
 A. Load all of your team’s files onto your box folder as noted in the Project Data Archive—maintaining the proper main file structure and putting all your files into that file structure or in sub folders below.\\ \\
 B. Determine the total number Gigabytes of data you have for your team’s complete files\\ \\
@@ Line 23: / Line 23: @@
   -**Documentation Clearance:** The required final documentation has been delivered to and verified by the Capstone office. This includes the following:
     -One Capstone-provided USB drive containing the [[Project-Wiki:Artifacts:Project Data Archive]]. See above for information on obtaining and preparing the USB drive.
-    -Electronic copies (both source files and PDF copies) of the final [[Project Poster]] and the final [[Project Description]]. These should have been previously submitted as described in their respective sections. The Capstone staff will verify that you have electronic copies of the Project Poster and the Project Description in the Public Relations folder of the Project Data Archive.\\ \\ <html><div class="capnote"> NOTE: You should not send any final materials to the sponsor until obtaining permission from the Capstone office. Sponsors do not receive the final materials until they have completed payment for the project. </div></html>\\
+  -**Sponsor Documentation Clearance:** The required final documentation has been delivered to the sponsor and verified by the Capstone office. Obtain from sponsor by email the format in which the project digital documentation should be given to the sponsor.
+    -  USB drive
+    - Time-limited download from Box drive\\ \\ <html><div class="capnote"> NOTE: You should not send any final materials to the sponsor until obtaining permission from the Capstone office. Sponsors do not receive the final materials until they have completed payment for the project. </div></html>\\
   -**Project and Hardware Delivery Clearance:** After obtaining permission from the Capstone office, verify that either you have a plan in place for delivery or you have shipped the following to the sponsor:
     -One Capstone-provided USB drive containing the [[Project-Wiki:Artifacts:Project Data Archive]]. See above for information on obtaining and preparing the USB drive.

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