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project-wiki:assignments:winter:project_poster [2023/06/23 12:03]
gibsonag [Requirements] 		project-wiki:assignments:winter:project_poster [2024/03/18 08:58] (current)
gibsonag [POSTER SUBMISSION -- STEP BY STEP]
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 ====Objective==== ====Objective====
-Presenting your work to others is an essential part of good engineering. Posters are a common way to present information at conferences and other venues. Your poster will be used to publicize and explain your project to industry representatives, faculty, and other students. You will display the poster at the Design Fair, and it may be displayed at your sponsor’s site, engineering conferences, or prominent display areas at BYU. In addition to the two representative samples below, there are many examples of previous posters to look at on the first floor of the CTB and at [[https://capstoneposterassignment.byu.edu/|this site]].+Presenting your work to others is an essential part of good engineering. Posters are a common way to present information at conferences and other venues. Your poster will be used to publicize and explain your project to industry representatives, faculty, and other students. You will display the poster at the Design Fair, and it may be displayed at your sponsor’s site, engineering conferences, or prominent display areas at BYU. In addition to the two representative samples below, there are many examples of previous posters to look at on the first floor of the CTB. There are multiple examples and poster helps at [[https://capstoneposterassignment.byu.edu/|this site]].
  
 {{SamplePoster2-fixed.pdf?linkonly|Sample Capstone project poster for a hardware project}} {{SamplePoster2-fixed.pdf?linkonly|Sample Capstone project poster for a hardware project}}
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   * Your main point of contact throughout the poster design process will be your External Relations Manager. That’s Allyson ([[mailto:allyson_gibson@byu.edu|allyson_gibson@byu.edu]]) for Long and Nordin pods or  Lisa ([[mailto:lisa_barrager@byu.edu|lisa_barrager@byu.edu]]) for Davies and Jensen pods.   * Your main point of contact throughout the poster design process will be your External Relations Manager. That’s Allyson ([[mailto:allyson_gibson@byu.edu|allyson_gibson@byu.edu]]) for Long and Nordin pods or  Lisa ([[mailto:lisa_barrager@byu.edu|lisa_barrager@byu.edu]]) for Davies and Jensen pods.
   * Use the team-specific PowerPoint template that will be available by the day of the Poster Workshop. You will find it in your team Box folder under Public Relations. (PowerPoint is available on [[https://cloudapps.byu.edu/|cloudapps.byu.edu]] if needed).    * Use the team-specific PowerPoint template that will be available by the day of the Poster Workshop. You will find it in your team Box folder under Public Relations. (PowerPoint is available on [[https://cloudapps.byu.edu/|cloudapps.byu.edu]] if needed). 
-  * Teams may not make changes to the poster’s header or footer. If an edit is required, contact Allyson or Lisa, who can approve and make the change. You may only work in the white space of the poster. +  * Teams may not make changes to the poster’s header or footer. If an edit is required, contact Allyson or Lisa, who can approve and make the change. Only work in the white space of the poster. 
-  * No other graphics program can be used without prior permission from the Capstone office. +
   * Refer to the [[https://capstoneposterassignment.byu.edu|Poster Helps website]] pages for design assistance, including pre-formatted text boxes with appropriate fonts and sizes, frames for images, attractive color schemes, and a trove of helpful information to expedite your poster design process.   * Refer to the [[https://capstoneposterassignment.byu.edu|Poster Helps website]] pages for design assistance, including pre-formatted text boxes with appropriate fonts and sizes, frames for images, attractive color schemes, and a trove of helpful information to expedite your poster design process.
   * Do **NOT** use the sponsor’s logo anywhere on the poster.   * Do **NOT** use the sponsor’s logo anywhere on the poster.
-  * Poster size must remain 31x39 inches.+  * Poster size must remain 30x40 inches.
   * All graphic elements must be at least 300 dpi for printing at full size. CAD renderings should be saved with a minimum resolution of 300 dpi. A simple calculation can be done for images by dividing the total number of pixels by 300. For example, a 2400x3000 pixel image divided by 300 yields a maximum printing size of 8x10.   * All graphic elements must be at least 300 dpi for printing at full size. CAD renderings should be saved with a minimum resolution of 300 dpi. A simple calculation can be done for images by dividing the total number of pixels by 300. For example, a 2400x3000 pixel image divided by 300 yields a maximum printing size of 8x10.
   * **You will email links to your poster for all submissions**. Your final poster in full size will not be printed until you have: (1) received printing clearance from either Allyson or Lisa and (2) been scheduled to print by the Capstone office.   * **You will email links to your poster for all submissions**. Your final poster in full size will not be printed until you have: (1) received printing clearance from either Allyson or Lisa and (2) been scheduled to print by the Capstone office.
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 <html><div class="capnote"> <html><div class="capnote">
-NOTE: Do not change the overall poster size of 31x39 inches.+NOTE: Do not change the overall poster size of 30x40 inches.
 </div></html> </div></html>
  
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 The poster must be approved by the project sponsor for public presentation.  The process for obtaining sponsor approval is: The poster must be approved by the project sponsor for public presentation.  The process for obtaining sponsor approval is:
  
-  * Work early with your sponsor/liaison to be sure they are happy with any information and images in the poster.+  * **Work early with your sponsor/liaison to be sure they are happy with any information and images in the poster.**
   * Send them your initial poster draft, incorporate their feedback, and send them your revised drafts until they are satisfied with the final product. This should be done in parallel with Capstone submissions.   * Send them your initial poster draft, incorporate their feedback, and send them your revised drafts until they are satisfied with the final product. This should be done in parallel with Capstone submissions.
   * When you have addressed all feedback from the instructor, office, coach, and sponsor, put the Powerpoint and PDF versions in the Public Relations folder in Box.  The file name should be **Team XX Final Poster**   * When you have addressed all feedback from the instructor, office, coach, and sponsor, put the Powerpoint and PDF versions in the Public Relations folder in Box.  The file name should be **Team XX Final Poster**
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   * Follow the specific instructions given by the Capstone office for printing. You will print your poster in the CAEDM lab on the 4th floor of the CB according to your scheduled time. A member of the team must be present while the poster prints.   * Follow the specific instructions given by the Capstone office for printing. You will print your poster in the CAEDM lab on the 4th floor of the CB according to your scheduled time. A member of the team must be present while the poster prints.
   * Return the printed poster to the Capstone office. Be careful not to wrinkle or smear your poster.    * Return the printed poster to the Capstone office. Be careful not to wrinkle or smear your poster. 
-  * **The final printed poster must be delivered to the Capstone office no later than 5:00 PM on Monday, 3/27/23**. Earlier deliveries are gratefully accepted.+  * **The final printed poster must be delivered to the Capstone office no later than 5:00 PM on Tuesday, 4/2/23**. Earlier deliveries are gratefully accepted.
  
 <html><div class="capnote"> <html><div class="capnote">
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 ==== POSTER SUBMISSION -- STEP BY STEP ==== ==== POSTER SUBMISSION -- STEP BY STEP ====
  
-=== Key Dates === 
  
-  * 2/21/23 -- 9am, EB Event Space, Poster Workshop +=== REQUIRED Poster Workshop (at least one team member) === 
-  * 3/1/23 -- 10am, Initial Poster Draft due +  * //**REQUIRED**// Poster Workshop. At least ONE member of each team is required to attend. **Attendance is a portion of your Team Professionalism score**. **One team member attending earns the full points for the entire team.** 
-  * 3/13/23 -- 10am, Revised Poster Draft due +  * Each team will sign up for a timeslot to review  their poster draft with Allyson (Long and Nordin pods) or Lisa (Davies and Jensen pods).  
-  * 3/20/23 -- 10am, Final Poster due +  * Each team will sign up for a timeslot (3/11-3/13) to review the poster draft. [[https://docs.google.com/spreadsheets/d/1yTol_fL7_LsONvizLmIE5VtcA1zFAGVJLo6d-hjapOw/edit#gid=0]]
-  * 3/27/23 -- 5pm, Printed Poster due in Capstone office+
  
-=== Tuesday, Feb 21, 9am REQUIRED Poster Workshop (at least one team member) === +=== INITIAL POSTER DRAFT DUE === 
-  * //**REQUIRED**// Poster Workshop at 9am in the EB Event Space. At least ONE member of each team is required to attend. **Attendance is a portion of your Team Professionalism score**. **One team member attending earns the full points for the entire team.** +  * Poster first draft is due. Each team will email a link to the PDF version of their poster to either allyson_gibson@byu.edu (Long and Nordin pods) or lisa_barrager@byu.edu (Davies and Jensen pods) in your Box drive. Your poster should be in your Box drive in the **Public Relations** folder.
-  * Each team will sign up for a timeslot (3/6-3/8) to review  their poster draft with Allyson (Long and Nordin pods) or Lisa (Sorenson and Davies pods) at [[https://docs.google.com/spreadsheets/d/1yTol_fL7_LsONvizLmIE5VtcA1zFAGVJLo6d-hjapOw/edit?usp=sharing|https://docs.google.com/spreadsheets/d/1yTol_fL7_LsONvizLmIE5VtcA1zFAGVJLo6d-hjapOw/edit?usp=sharing]] +
- +
-=== Wednesday, March 1, 10am INITIAL POSTER DRAFT DUE === +
-  * Poster first draft is due. Each team will email a link to the PDF version of their poster to either allyson_gibson@byu.edu (Long and Nordin pods) or lisa_barrager@byu.edu (Sorenson and Davies pods) in your Box drive. Your poster should be in your Box drive in the **Public Relations** folder.+
   * Poster filename should be “Team XX Initial Poster Draft”   * Poster filename should be “Team XX Initial Poster Draft”
   * Each team will send this version to the sponsor for initial review of content and incorporate feedback from the sponsor accordingly.   * Each team will send this version to the sponsor for initial review of content and incorporate feedback from the sponsor accordingly.
  
  
-=== Monday, 3/6 - Wednesday 3/8, POSTER REVIEWS === +=== IN-PERSON INITIAL POSTER REVIEW === 
-  * In-person Poster reviews in EB 346 (ME Conference Room)+  * In-person Poster reviews in EB 346 (ME Conference Room). Sign up for a day and time IN ADVANCE at [[https://docs.google.com/spreadsheets/d/1yTol_fL7_LsONvizLmIE5VtcA1zFAGVJLo6d-hjapOw/edit#gid=0]]
   * Please arrive on time. This will take ten minutes, and we will keep things moving.   * Please arrive on time. This will take ten minutes, and we will keep things moving.
   * One person from the team to attend. Please do NOT plan for the entire team to attend. This would be a waste of the team’s time.   * One person from the team to attend. Please do NOT plan for the entire team to attend. This would be a waste of the team’s time.
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       * A paper copy of your poster (11x17) with recommendations to take with you       * A paper copy of your poster (11x17) with recommendations to take with you
  
-=== Monday, 3/13, 10am, REVISED POSTER DUE === +=== REVISED POSTER DUE === 
-  * Revised poster is due. Each team will send an email with two links to their poster – the PDF and the PPT -- to either allyson_gibson@byu.edu (Long and Nordin pods) or lisa_barrager@byu.edu (Sorenson and Davies pods). Your poster should be in your Box drive in the **Public Relations** folder in both formats.+  * Revised poster is due. Each team will send an email with two links to their poster – the PDF and the PPT -- to either allyson_gibson@byu.edu (Long and Nordin pods) or lisa_barrager@byu.edu (Davies and Jensen pods). Your poster should be in your Box drive in the **Public Relations** folder in both formats.
   * Email subject line should be “Team XX Revision # Poster Draft”   * Email subject line should be “Team XX Revision # Poster Draft”
   * Poster filename should be “Team XX Revision # Poster Draft”   * Poster filename should be “Team XX Revision # Poster Draft”
   * This version should have all sponsor feedback incorporated. Send an updated version of the poster to your sponsor.   * This version should have all sponsor feedback incorporated. Send an updated version of the poster to your sponsor.
  
-=== Week of 3/13-3/17 ===+=== REVISIONS AS NEEDED ===
   * Allyson and Lisa will review your revised poster draft and contact you by email with further instructions.   * Allyson and Lisa will review your revised poster draft and contact you by email with further instructions.
   * If your poster is approved at this point, you will call or visit the Capstone office that same day to schedule an appointment for final poster printing. Please do not delay this step.    * If your poster is approved at this point, you will call or visit the Capstone office that same day to schedule an appointment for final poster printing. Please do not delay this step. 
   * If additional revisions are needed, you will iterate through those with Allyson or Lisa. This may be done by email for simple changes, or you may need to do this in person with Allyson (450S EB) or Lisa (350R EB) for more substantial changes.   * If additional revisions are needed, you will iterate through those with Allyson or Lisa. This may be done by email for simple changes, or you may need to do this in person with Allyson (450S EB) or Lisa (350R EB) for more substantial changes.
 +  * Please get your poster printed and delivered to the Capstone Office as soon as you are approved to print.
  
  
-=== Monday, 3/20, 10am, FINAL POSTER DUE === +=== LAST DAY TO SUBMIT FINAL POSTER === 
-  * Final poster is due. Each team will send an email with two links to their poster – the PDF and the PPT -- to either allyson_gibson@byu.edu (Long and Nordin pods) or lisa_barrager@byu.edu (Sorenson and Davies pods). Your poster should be in your Box drive in the **Public Relations** folder in both formats. +  * Final poster is due. Each team will send an email with two links to their poster – the PDF and the PPT -- to either allyson_gibson@byu.edu (Long and Nordin pods) or lisa_barrager@byu.edu (Davies and Jensen pods). Your poster should be in your Box drive in the **Public Relations** folder in both formats. 
   * Email subject line should be “Team XX Final Poster”   * Email subject line should be “Team XX Final Poster”
   * Poster filename should be “Team XX Final Poster”   * Poster filename should be “Team XX Final Poster”
   * Allyson or Lisa will confirm official approval from your sponsor for the poster and that all necessary changes have been made. At that point, we will notify you that you are approved to print. You should then go to the Capstone office to schedule a time to print the poster with CAEDM.   * Allyson or Lisa will confirm official approval from your sponsor for the poster and that all necessary changes have been made. At that point, we will notify you that you are approved to print. You should then go to the Capstone office to schedule a time to print the poster with CAEDM.
- 
-=== Monday, 3/27, 5pm, PRINTED (AND DRY) FINAL POSTER DUE TO CAPSTONE OFFICE === 
   * A member of the team must be present while the poster is printing. This can take up to half an hour (or more in some cases). Allow the poster to fully dry and handle it very carefully (they smudge quite easily). Once dry, hand in the poster in the Capstone office.   * A member of the team must be present while the poster is printing. This can take up to half an hour (or more in some cases). Allow the poster to fully dry and handle it very carefully (they smudge quite easily). Once dry, hand in the poster in the Capstone office.
-  * The Capstone office staff will have the posters mounted onto foam core. You will find your mounted poster waiting for you at your table at the Design Fair. +  * Please allow your poster to dry completely after printing and then bring it to the Capstone Office to store until the Design Fair. You do not need to wait until the due date to bring your poster to the office. The Capstone staff will bring all posters to the WSC Ballroom the morning of the Design Fair. 
 +  * On Design Fair morning when you come to set up your space, please come grab your poster and a backer board. Place the backer board on the easel at your display space and clip the poster to the board.  
 +  * At the end of the Design Fair, leave your poster and backerboard on your easel and the office staff will collect them. 
  
  
  
  
project-wiki/assignments/winter/project_poster.1687543398.txt.gz · Last modified: 2023/06/23 12:03 by gibsonag

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