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project-wiki:purchasing_and_travel:on-campus_purchases [2022/08/18 13:11]
janiehl 		project-wiki:purchasing_and_travel:on-campus_purchases [2024/07/09 14:13] (current)
mlhicks [Specific On-campus Vendors]
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 University resources may not be used for business purposes or personal gain without prior University resources may not be used for business purposes or personal gain without prior
 written permission from the University. written permission from the University.
-{{ note.jpg?50}}+{{ purchasing_note.jpg}}
  
 To buy items on campus, follow one of the two procedures listed below.  To buy items on campus, follow one of the two procedures listed below. 
  
-Any purchase over twenty-five dollars requires approval before the purchase is made, following this process:+Any purchase over thirty dollars requires approval before the purchase is made, following this process:
   -Create a Capstone Order Request by going to https://byucapstone.byu.edu/dashboard and clicking on "New Order".   -Create a Capstone Order Request by going to https://byucapstone.byu.edu/dashboard and clicking on "New Order".
-  -At the order request screen, select the "Local Pickup" option and fill in the vendor, description, quantity, and estimated price of the material(s) you need. Rough estimates are sufficient, but you will be allowed to spend only up to the requested total, so estimate high if you are unsure of prices.+  -**Order Type** should be "Shop at Store" and **Delivery Method** should be "In-Store Pickup". 
 +  -Fill in the vendor, description, quantity, and estimated price of the material(s) you need. Rough estimates are sufficient, but you will be allowed to spend only up to the requested total, so estimate high if you are unsure of prices.
   -Each order request should be for only one vendor.  If items from multiple vendors are needed, place a separate order request for each vendor.   -Each order request should be for only one vendor.  If items from multiple vendors are needed, place a separate order request for each vendor.
   -Click the "Submit" button on the request. This will save the request and cause it to be sent by email to your coach for approval.   -Click the "Submit" button on the request. This will save the request and cause it to be sent by email to your coach for approval.
-  -Your coach will approve the request or return it to you for modification that will allow approval.  After you have modified the request it will be returned to the coach.+  -Your coach will approve the request or return it to you for modification.  After you have modified the request it will be returned to the coach.
   -Once the coach has approved the order, come to the Capstone office and check out a BYU Campus Card.  You must leave your BYU ID card or driver's license as a deposit for the Campus Card.   -Once the coach has approved the order, come to the Capstone office and check out a BYU Campus Card.  You must leave your BYU ID card or driver's license as a deposit for the Campus Card.
   -After purchasing the items, bring the receipt and the Campus card to the Capstone office, where your BYU ID card will be returned.   -After purchasing the items, bring the receipt and the Campus card to the Capstone office, where your BYU ID card will be returned.
  
  
-For small on-campus purchases of less than twenty-five dollars, approval is+For small on-campus purchases of less than thirty dollars, approval is
 not needed before making the purchase. Use the process below in this case: not needed before making the purchase. Use the process below in this case:
   -Come to the Capstone office and check out a BYU Campus Card. You must leave your BYU ID card or driver's license as a deposit for the Campus Card.   -Come to the Capstone office and check out a BYU Campus Card. You must leave your BYU ID card or driver's license as a deposit for the Campus Card.
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 ====Specific On-campus Vendors==== ====Specific On-campus Vendors====
  
-===BYU Store===+**__BYU Store__**
  
 The Capstone Campus card can be checked out from the Capstone office The Capstone Campus card can be checked out from the Capstone office
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 be used to purchase team items, never personal items. be used to purchase team items, never personal items.
  
-===Chemistry Stockroom=== +**__Chemistry Stockroom__**\\ 
-**Location: 112 NICB (south of Eyring)** \\ +\\ 
-**Hours: 8-5 M-F; closed Tues. & Thurs. 11-12** \\ +**Location:** 112 NICB (south of Eyring) \\ 
-**Phone: 801-422-2678** \\ +**Hours:** 8-5 M-F; closed Tues. & Thurs. 11-12 \\ 
-**Method of purchasing: Varies --- see below**+**Phone:** 801-422-2678 \\ 
 +**Method of purchasing:** Varies --- see below
  
-All items other than chemicals are purchased using the BYU Campus +Specify whether you will be purchasing chemicals or other supplies when checking out the BYU Campus card. Supplies can be purchased regularly.
-card checked out from the Capstone office.+
  
-Chemicals are purchased in person at the stockroom by showing your BYU ID and giving your +Chemicals require a Campus card as proof of approval, but the Stockroom staff will call the office for more purchasing information.
-Capstone team number.+
  
-===ECEN Experiential Learning Center== +**__ECEN Experiential Learning Center__**\\ 
-**Location: 416 CB** \\ +\\ 
-**Hours: 8-5 M-F; closed for devotional** \\ +**Location:** 416 CB \\ 
-**Method of purchasing: BYU Campus Card checked out from Capstone office.**+**Hours:** 8-5 M-F; closed for devotional \\ 
 +**Method of purchasing:** BYU Campus Card checked out from Capstone office.
  
 Goods and Services: Goods and Services:
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   *Advice – ask for help and ideas in the design and build process   *Advice – ask for help and ideas in the design and build process
  
-===Additive Manufacturing Lab=== +**__Additive Manufacturing Lab__**\\
-**Location: 155 CTB** \\ +
-**Email: [[mailto:3dprinting@byu.edu|3dprinting@byu.edu]]** (Preferred contact method)\\ +
-**Phone: 801-422-6300** (SOT Office)\\ +
-**https://mfgen.byu.edu/aml// **\\+
 \\ \\
-**Goods and services:**\\ +**Location:** 155 CTB \\ 
-FDM, SLA, Resin, and nylon sintering capabilities. 3D printing services and information on designing, optimizing, and printing. \\+**Email:** [[mailto:3dprinting@byu.edu|3dprinting@byu.edu]] (Preferred contact method)\\ 
 +**Phone:** 801-422-6300 (SOT Office)\\ 
 +**Website:**https://mfgen.byu.edu/aml// \\
 \\ \\
 +Goods and services:\\
 +  * FDM, SLA, Resin, and nylon sintering capabilities 
 +  * 3D printing services \\
 +
 **Method of purchasing: Capstone Office Authorization Form**\\ **Method of purchasing: Capstone Office Authorization Form**\\
 After speaking to a member of the BYU Additive Manufacturing Lab and receiving a quote for your desired service: After speaking to a member of the BYU Additive Manufacturing Lab and receiving a quote for your desired service:
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   -Once completed, the cost will be given to the school of Technology financial staff. They will bill your team budget using the authorization form method.    -Once completed, the cost will be given to the school of Technology financial staff. They will bill your team budget using the authorization form method. 
  
-===Hardware Bins and Stock Materials in PRL=== +**__Hardware Bins and Stock Materials in PRL__**\\ 
-**Location: PRL (136 EB)** \\ +\\ 
-**No purchase required.**+**Location:** PRL (136 EB) \\ 
 +**Method of purchasing:** No purchase required
  
 Teams may use the components as needed for their project.  Please be honest, and do not Teams may use the components as needed for their project.  Please be honest, and do not
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 Lab purchasing procedure. Lab purchasing procedure.
  
-===ME Prototype Lab (Nick Hawkins's Shop)=== +**__ME Prototype Lab (Nick Hawkins's Shop)__**\\ 
-**Location: 117 EB** \\ +\\ 
-**Hours: 8-4:30 M-F; closed for devotional** \\ +**Location:** 117 EB \\ 
-**Phone: 801-422-6297** \\ +**Hours:** 8-4:30 M-F; closed for devotional \\ 
-**Email: [[mailto:prototypinglab@gmail.com|prototypinglab@gmail.com]]** \\ +**Phone:** 801-422-6297 \\ 
-**Method of purchasing: BYU ID & team number.  Note that charges from the Prototype Lab may not show up for more than a month after the purchase.**+**Email:** [[mailto:prototypinglab@gmail.com|prototypinglab@gmail.com]] \\ 
 +**Method of purchasing:** BYU ID & team number.  Note that charges from the Prototype Lab may not show up for more than a month after the purchase.
  
 Teams can purchase materials that are in stock such as remnants, aluminum Teams can purchase materials that are in stock such as remnants, aluminum
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 be placed by the Capstone office following regular Capstone purchasing procedures. be placed by the Capstone office following regular Capstone purchasing procedures.
  
-===Harold B. Lee Library Makerspace=== +**__Harold B. Lee Library Makerspace__**\\ 
-**Location: Fourth Floor of the HBLL** \\ +\\ 
-**Hours: 8AM to 9PM Monday-Thursday, 8AM-6PM Friday, 10AM-6PM Saturday** \\ +**Location:** Fourth Floor of the HBLL \\ 
-**Phone: 801-422-8981 or 801-422-2927** \\ +**Hours:** 8AM to 9PM Monday-Thursday, 8AM-6PM Friday, 10AM-6PM Saturday \\ 
-**Method of purchasing: BYU Campus Card checked out from Capstone office.** \\ +**Phone:** 801-422-8981 or 801-422-2927 \\ 
-**https://lib.byu.edu/services/makerspace// **+**Method of purchasing:** BYU Campus Card checked out from Capstone office. \\ 
 +**Website:**https://lib.byu.edu/services/makerspace//
  
 3D printing, 3D scanning, and laser cutting are available at the Experiential Zone on the 3D printing, 3D scanning, and laser cutting are available at the Experiential Zone on the
 fourth floor of the HBLL.  Your team budget can be charged by using a BYU Campus fourth floor of the HBLL.  Your team budget can be charged by using a BYU Campus
 Card available at the Capstone Office.  3D printing or any transaction over Card available at the Capstone Office.  3D printing or any transaction over
-twenty-five dollars must be approved in advance by your coach.+thirty dollars must be approved in advance by your coach.
  
-===Manufacturing Engineering Waterjet Cutter === +**__Manufacturing Engineering Waterjet Cutter__**\\ 
-**Location: 108 CTB ** \\ +\\ 
-**Email: [[mailto:byuwaterjet@byu.edu|byuwaterjet@byu.edu]] **+**Location:** 108 CTB  \\ 
 +**Email:** [[mailto:byuwaterjet@byu.edu|byuwaterjet@byu.edu]] 
  
 After speaking to a member of the Waterjet staff and receiving a quote for your desired service: After speaking to a member of the Waterjet staff and receiving a quote for your desired service:
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   -The final cost will be entered into the Capstone website at the beginning of the next month, once it appears on the University financial reports.    -The final cost will be entered into the Capstone website at the beginning of the next month, once it appears on the University financial reports. 
  
-===OIT Computer Rentals === +**__OIT Computer Rentals__**\\ 
-**Location: 104 ELLB** \\ +\\ 
-**Hours: 7AM to 6PM Monday-Friday, 9AM-3PM Saturday** \\ +**Location:** 104 ELLB \\ 
-**Phone: 801-422-9355** +**Hours:** 7AM to 6PM Monday-Friday, 9AM-3PM Saturday \\ 
 +**Phone:** 801-422-9355 
  
 Rent a desktop computer, monitor, keyboard, or other hardware for your project if needed. Coach approval is needed before making the rental. Each situation is somewhat different, and it is best to discuss your needs with the Capstone office before contacting OIT for information and pricing. Rent a desktop computer, monitor, keyboard, or other hardware for your project if needed. Coach approval is needed before making the rental. Each situation is somewhat different, and it is best to discuss your needs with the Capstone office before contacting OIT for information and pricing.
  
-===Physical Facilities Warehouse=== +**__Physical Facilities Warehouse__**\\ 
-**Location: 170 PFNB; east of BYU Laundry.** \\ +\\ 
-**Hours: 8-4:30 M-F** \\ +**Location:** 170 PFNB; east of BYU Laundry. \\ 
-**Phone: 801-422-5517** \\ +**Hours:** 8-4:30 M-F \\ 
-**Method of purchasing: Telephone call from the Capstone office at checkout.**+**Phone:** 801-422-5517 \\ 
 +**Method of purchasing:** Telephone call from the Capstone office at checkout.
  
 Buy hardware, paint, wiring, electrical connectors, and similar supplies Buy hardware, paint, wiring, electrical connectors, and similar supplies
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 correct account code. correct account code.
  
-As always, if the purchase if over twenty-five dollars, you will need+As always, if the purchase is over thirty dollars, you will need
 to have an approved Capstone Order Request before making the purchase. to have an approved Capstone Order Request before making the purchase.
  
  
-===Physical Facilities Manufacturing Shop=== +**__Physical Facilities Manufacturing Shop__**\\ 
-**Location: 108 CTB** \\ +\\ 
-**Hours: 8-4:30 M-F** \\ +**Location:** 108 CTB \\ 
-**Phone: 801-422-4570** \\ +**Hours:** 8-4:30 M-F \\ 
-**Email: [[mailto:pml@byu.edu|pml@byu.edu]]** +**Phone:** 801-422-4570 \\ 
-**Website: http://pml.et.byu.edu **+**Email:** [[mailto:pml@byu.edu|pml@byu.edu]]\\ 
 +**Website:** http://pml.et.byu.edu 
  
  
-For purchases less than twenty-five dollars, give your name and Capstone+For purchases less than thirty dollars, give your name and Capstone
 team number to the PML staff and they will charge your team account. team number to the PML staff and they will charge your team account.
  
-For purchases over twenty-five dollars, follow the procedure below:+For purchases over thirty dollars, follow the procedure below:
  
   -Contact the PML to get a quote and determine availability of products and services.   -Contact the PML to get a quote and determine availability of products and services.
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   -Once the work is complete, you should be able to pick it up, and your team will be charged for the work in the month that it is finished.   -Once the work is complete, you should be able to pick it up, and your team will be charged for the work in the month that it is finished.
  
-==Services:==+**__Services:__**
   *Design, fabrication, repair, machining, and welding services   *Design, fabrication, repair, machining, and welding services
  
  
  
project-wiki/purchasing_and_travel/on-campus_purchases.1660849913.txt.gz · Last modified: 2022/08/18 13:11 by janiehl

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