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=====Setting Up Teams=====

====Creating a Team====
Teams can (and probably should) be created as soon as a project is approved and added to the website.

They certainly should be created no later than the time of assigning a coach to a project.

Team numbers will be determined after all the students are added to the teams.

Teams for extra effort projects must be created before the application process is made live.

The steps to create a team follow:
  -Go to [[https://byucapstone.byu.edu/node/add/team]]
  -Enter a value for the Team Number.  If final team numbers have not been assigned, use a character string that is NOT a number.  I generally prefer to use a string that will help me remember the project and/or the sponsor (e.g. "BAJA", or "OKLO inspection").
  -Start typing the school year in the School Year field, and select the current/upcoming school year.  If the school year does not show up in the list, see [[new_year_checklist#adding_a_new_school_year|Adding a new School Year]]
  -You may enter the NetID of the coach, if it is known.  If not, you can leave it blank.
  -Click on the Save button at the bottom of the sheet.

====Assigning Grading Coaches====
As you assign grading coaches to teams, the teams on the website will need to be edited.  This is the process for doing so.
  - Go to [[https://byucapstone.byu.edu/capadmin/teams]], or click on the Students/Teams menu item from your Dashboard
  - Click on the number of the team you wish to edit
  - Click on the Edit tab at the top
  - Scroll down to the Grading Coach 1 or Grading Coach 2 field
  - Begin typing the coach's NetId in the box.  When a NetID appears in the dropdown, click on the dropdown.  You should see the NetId with a number following it in parentheses (the user ID)
  - Repeat for the other grading coach
  - Click Save

====Finding the NetID for a Coach====

  -Go to your dashboard.  
  -Select Directories/Coach Information List
  -You can find the NetID by name
  -If you wish to get a csv file, click on the Export CSV link




====Creating Pods====

  - Go to [[https://byucapstone.byu.edu/node/add/pod]]
  - Enter the name of the pod (the name need not be unique)
  - Select the instructor for the pod (use the NetID)
  - Set the meeting info, if known
  - Add the teams to the pod

====Editing Pods====

  -Go to any of the pages on the Pods dropdown menu
  -Click on one of the Pod name links
  -Select the edit tab at the top of the page
  -Save the changes when done

You can also edit a pod by the following process:

  -From the Dashboard, click on Content in the gray bar
  -Select Pod in the Content Type list box, then click the Filter button
  -Find the pod you wish to edit, and click on the Edit button for that pod (on the right-hand side of the page)

====Setting Up Teams in Your Pod====
The easiest way to set up the teams in your pod after it has been created is to use the Bulk Editor
  -Click on the Bulk Editor gray tab at the top of the page (if it doesn't show up, click on Manage to make it appear.)
  -Click on the Edit Teams link
  -Select the teams to be added to your pod
  -Click on the blue "Update Selected Teams" button
  -Select the ER director (Allyson or Lisa) for your pod.  If you type a in the field, gibsonag will appear in the dropdown.  If you type l in the field, lc38 will appear.  Click on the dropdown box to make the selection.
  -Select the pod.  Type the name of your pod in the box, and select the proper pod in the dropdown.
  -Click on the "Apply" button

====Assigning Students To Teams====
The easiest way to assign students to teams is to use the page found at [[https://byucapstone.byu.edu/team/assign-teams|the Capstone website under Students/Teams >> Assign Teams]]

You will need a CSV file that contains the NetID in the first column and the team number in the second column.
The file can have headings, but does not need to.

The file should not be a UTF-8 CSV file!

====Changing Team Members After Team Folders Have Been Created====

To change a student from one team to another, you'll need to do the following.  

  -Remove the team member from the team they are leaving
  -Add the team member to the team they are joining
  -Send an email to the team member, with a copy to the coaches of both the old team and the new team, confirming the change
  -Set the workflow for the project for both changed teams to Available for Rating and then back to Live.  This will update the permissions on the Box folders.
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