Capstone Project Wiki

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
<-^.:home|Purchasing and Travel^Orders->
=====On-campus Purchases=====
In many cases, materials can be purchased on campus. Most on-campus sources will accept the Capstone Campus Card.

BYU labs and resources are only for school projects and limited personal educational projects.
University resources may not be used for business purposes or personal gain without prior
written permission from the University.
{{ purchasing_note.jpg}}

To buy items on campus, follow one of the two procedures listed below. 

Any purchase over thirty dollars requires approval before the purchase is made, following this process:
  -Create a Capstone Order Request by going to https://byucapstone.byu.edu/dashboard and clicking on "New Order".
  -**Order Type** should be "Shop at Store" and **Delivery Method** should be "In-Store Pickup".
  -Fill in the vendor, description, quantity, and estimated price of the material(s) you need. Rough estimates are sufficient, but you will be allowed to spend only up to the requested total, so estimate high if you are unsure of prices.
  -Each order request should be for only one vendor.  If items from multiple vendors are needed, place a separate order request for each vendor.
  -Click the "Submit" button on the request. This will save the request and cause it to be sent by email to your coach for approval.
  -Your coach will approve the request or return it to you for modification.  After you have modified the request it will be returned to the coach.
  -Once the coach has approved the order, come to the Capstone office and check out a BYU Campus Card.  You must leave your BYU ID card or driver's license as a deposit for the Campus Card.
  -After purchasing the items, bring the receipt and the Campus card to the Capstone office, where your BYU ID card will be returned.


For small on-campus purchases of less than thirty dollars, approval is
not needed before making the purchase. Use the process below in this case:
  -Come to the Capstone office and check out a BYU Campus Card. You must leave your BYU ID card or driver's license as a deposit for the Campus Card.
  -After purchasing the items, bring the receipt and the Campus card to the Capstone office, where your BYU ID card will be returned.

<html><div class="capnote">
NOTE:  No reimbursements will be given for on-campus purchases.  If you purchase with your own money you
will be asked to return the materials and re-purchase them using the
approved procedure.
</div></html>

====Specific On-campus Vendors====

**__BYU Store__**

The Capstone Campus card can be checked out from the Capstone office
in exchange for your BYU ID card.  This card provides
a 20% discount on items purchased from the BYU Store.  It must only
be used to purchase team items, never personal items.

**__Chemistry Stockroom__**\\
\\
**Location:** 112 NICB (south of Eyring) \\
**Hours:** 8-5 M-F; closed Tues. & Thurs. 11-12 \\
**Phone:** 801-422-2678 \\
**Method of purchasing:** Varies --- see below

Specify whether you will be purchasing chemicals or other supplies when checking out the BYU Campus card. Supplies can be purchased regularly.

Chemicals require a Campus card as proof of approval, but the Stockroom staff will call the office for more purchasing information.

**__ECEN Experiential Learning Center__**\\
\\
**Location:** 416 CB \\
**Hours:** 8-5 M-F; closed for devotional \\
**Method of purchasing:** BYU Campus Card checked out from Capstone office.

Goods and Services:
  *Electrical supplies available for purchase
  *Workstations with tools available for students to do electrical and mechanical work
  *Advice – ask for help and ideas in the design and build process

**__Additive Manufacturing Lab__**\\
\\
**Location:** 155 CTB \\
**Email:** [[mailto:3dprinting@byu.edu|3dprinting@byu.edu]] (Preferred contact method)\\
**Phone:** 801-422-6300 (SOT Office)\\
**Website:**https://mfgen.byu.edu/aml// \\
\\
Goods and services:\\
  * FDM, SLA, Resin, and nylon sintering capabilities 
  * 3D printing services \\

**Method of purchasing: Capstone Office Authorization Form**\\
After speaking to a member of the BYU Additive Manufacturing Lab and receiving a quote for your desired service:
  -One member of your team will submit a new online order in the Capstone purchasing system, listing the BYU Additive Manufacturing Lab as the vendor and providing all necessary order and quote information. Once coach approval has been given, the Capstone office will be able to process your request.
  -Upon processing the request, the Capstone Office will contact the student and notify them when the authorization form is ready to be picked up in 344 EB.
  -Your team member will then take the authorization to the lab staff. Note: If your team does not take the authorization form to the lab operator, your order will not be fulfilled. 
  -The final cost will then be entered into the Capstone website at the beginning of the next month, once it appears on the University financial reports.
  -Once completed, the cost will be given to the school of Technology financial staff. They will bill your team budget using the authorization form method. 

**__Hardware Bins and Stock Materials in PRL__**\\
\\
**Location:** PRL (136 EB) \\
**Method of purchasing:** No purchase required

Teams may use the components as needed for their project.  Please be honest, and do not
use these supplies for personal or non-Capstone projects.  DO NOT use hardware
or stock material from the ME Prototype Lab without following the ME Prototype
Lab purchasing procedure.

**__ME Prototype Lab (Nick Hawkins's Shop)__**\\
\\
**Location:** 117 EB \\
**Hours:** 8-4:30 M-F; closed for devotional \\
**Phone:** 801-422-6297 \\
**Email:** [[mailto:prototypinglab@gmail.com|prototypinglab@gmail.com]] \\
**Method of purchasing:** BYU ID & team number.  Note that charges from the Prototype Lab may not show up for more than a month after the purchase.

Teams can purchase materials that are in stock such as remnants, aluminum
and steel stock, plastic, and fasteners.

For non-stock materials, the lab supervisor can help you
prepare orders for materials needed for your project, but the order must
be placed by the Capstone office following regular Capstone purchasing procedures.

**__Harold B. Lee Library Makerspace__**\\
\\
**Location:** Fourth Floor of the HBLL \\
**Hours:** 8AM to 9PM Monday-Thursday, 8AM-6PM Friday, 10AM-6PM Saturday \\
**Phone:** 801-422-8981 or 801-422-2927 \\
**Method of purchasing:** BYU Campus Card checked out from Capstone office. \\
**Website:**https://lib.byu.edu/services/makerspace//

3D printing, 3D scanning, and laser cutting are available at the Experiential Zone on the
fourth floor of the HBLL.  Your team budget can be charged by using a BYU Campus
Card available at the Capstone Office.  3D printing or any transaction over
thirty dollars must be approved in advance by your coach.

**__Manufacturing Engineering Waterjet Cutter__**\\
\\
**Location:** 108 CTB  \\
**Email:** [[mailto:byuwaterjet@byu.edu|byuwaterjet@byu.edu]] 

After speaking to a member of the Waterjet staff and receiving a quote for your desired service:
  -One member of your team will submit a new online order in the Capstone purchasing system, listing the Manufacturing Engineering Waterjet as the vendor and providing all necessary order and quote information. Once coach approval has been given, the Capstone office will be able to review your request.
  -Upon review, the Capstone Office will contact the student and notify them when the authorization form is ready to be picked up in 344 EB.
  -Your team member will then take the authorization to the Waterjet staff. Note: If your team does not take the authorization form to the Waterjet operator, your order will not be fulfilled. 
  -The final cost will be entered into the Capstone website at the beginning of the next month, once it appears on the University financial reports. 

**__OIT Computer Rentals__**\\
\\
**Location:** 104 ELLB \\
**Hours:** 7AM to 6PM Monday-Friday, 9AM-3PM Saturday \\
**Phone:** 801-422-9355 

Rent a desktop computer, monitor, keyboard, or other hardware for your project if needed. Coach approval is needed before making the rental. Each situation is somewhat different, and it is best to discuss your needs with the Capstone office before contacting OIT for information and pricing.

**__Physical Facilities Warehouse__**\\
\\
**Location:** 170 PFNB; east of BYU Laundry. \\
**Hours:** 8-4:30 M-F \\
**Phone:** 801-422-5517 \\
**Method of purchasing:** Telephone call from the Capstone office at checkout.

Buy hardware, paint, wiring, electrical connectors, and similar supplies
that are used in maintaining the University's buildings and
mechanical systems. They do not special order. Before going to the
warehouse, let the Capstone office know you will be making a purchase.
At checkout, the warehouse will call the Capstone office and get the
correct account code.

As always, if the purchase is over thirty dollars, you will need
to have an approved Capstone Order Request before making the purchase.


**__Physical Facilities Manufacturing Shop__**\\
\\
**Location:** 108 CTB \\
**Hours:** 8-4:30 M-F \\
**Phone:** 801-422-4570 \\
**Email:** [[mailto:pml@byu.edu|pml@byu.edu]]\\
**Website:** http://pml.et.byu.edu 


For purchases less than thirty dollars, give your name and Capstone
team number to the PML staff and they will charge your team account.

For purchases over thirty dollars, follow the procedure below:

  -Contact the PML to get a quote and determine availability of products and services.
  -Submit an online Capstone Order Request form to the Capstone office and wait for your coach to approve the request.
  -After your coach has approved the request, come to the Capstone office to pick up a paper copy containing further approval  from the Capstone office staff. Then take this approval to the PML so that they can begin the work.
  -Once the work is complete, you should be able to pick it up, and your team will be charged for the work in the month that it is finished.

**__Services:__**
  *Design, fabrication, repair, machining, and welding services
Capstone Project Wiki

User Tools

Site Tools

Page Tools
