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<-Travel^.:home|Purchasing and Travel^->
=====Vehicle Rental=====

Local project-related travel should be completed in a BYU vehicle
or with a commercial provider.

====BYU Vehicle Rental====
**Location: 850 East 900 North\\
Hours: 7:00AM-5:00PM M-F\\
Phone: 422-5544\\
Website for vehicles available and rates: https://pf.byu.edu/vehicle-rental/rates **

Services and Policies:
  * Rental vehicles for any Capstone travel in Utah.
  * Rental cost will be charged to your team account
  * Special training is required for 12-passenger vans and box trucks.

<html><div class="capnote">
NOTE: you do not make arrangements to rent a vehicle directly with the Vehicle Rental office.  You must work with the Capstone office to make these arrangements.
</div></html>

<html><div class="capnote">
NOTE: Special training is required to rent 12-passenger vans or box trucks, and to tow tandem-axle trailers. You can receive
the training by going to <a href="https://training.byu.edu"> training.byu.edu </a>, selecting "Catalog"
followed by "Risk Management and Safety", and choosing "CMV Training Program" (for box trucks or tandem-axle trailers) or "Van Driving" (on the third page, for vans) and following the instructions there.  Please allow time to
complete the training before you need to rent the vehicle.
</div></html>

If the car is needed before
the Vehicle Rental office opens in the morning at 7 AM, you may pick it up before 4:30 PM
the day before.
You can also drop off the vehicle after 5:00 pm if needed --– park in "A” lot 29
on the south side of 900 North and
leave the key in the drop box on fence.


====Procedure for renting a vehicle====

<html><div class="capnote">
NOTE: In order to have access to the online Capstone Purchasing system, you
must score at least 90% on the Capstone Purchasing Exam available on
Learning Suite.  You can take the exam as many times as you would like.
<br>
<b>We encourage every member of every team to take the Capstone Purchasing Exam.</b>
</div></html>


  -Create a Capstone Vehicle Rental Request by going to https://byucapstone.byu.edu/dashboard and clicking on "New Vehicle Request".
  -At the vehicle request screen:
    -Enter the time and date that you would like to pick up the vehicle.
    -Enter the time and date that you will drop off the vehicle when you are done traveling.
    -If you are requesting a 12-passenger van or a box truck, and a member of your team who will drive has a valid BYU Van Card or BYU Truck Card, check the "Valid Van Card" box.
    -Enter the destination city.
    -Enter the trip purpose.
    -Select the Preferred Vehicle of your choice.
    -Click the ``Submit'' button on the request.  This will save the request and send the information to the Capstone office.

<html><div class="capnote">
NOTE: The Vehicle Rental office charges a fee for no-shows.  If you fail to pick up
your vehicle as scheduled, you will be charged a $20 fee.  To avoid this
fee, please do the following if you decide you no longer need a scheduled
rental:
<ul align="left">

<li>
<font color="black">
During office hours, call the Capstone office at 801-422-4847.  They will cancel your reservation for you.
</font></li>

<li>
<font color="black">
Outside of office hours, leave a message at the Vehicle Rental office (801-422-5544) informing them you no longer need your vehicle.  Also, leave a message at the Capstone office (801-422-4847).
</font>
</li>
</ul>
</div></html>

{{vehicle-rental1.png}}
Screen capture of vehicle rental request.
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