At the end of the project, each team will be responsible to clean their workspace, return any borrowed equipment, and send all project hardware to the sponsor.

The Capstone checkout clearance is accomplished by obtaining the appropriate signatures on the Capstone Checkout Clearance form. The current year's form is available during Winter Semester on your Box drive in Class Documents/Forms. Competition teams that have their competition after the last day of class will have a different Capstone Checkout Clearance form. See the Capstone office for details, at least three weeks before the end of the semester.

At the end of your Capstone experience, you will need to complete the Checkout Clearance form. This form ensures that you have completed all of the steps necessary to finalize your work on the project, including the following:

1. Space Clearance: The space used by your Capstone team has been cleaned up to the satisfaction of the steward of that space.
2. ME Checkout Room Clearance: Any items checked out from the ME Checkout Room have been Returned.
   The Space Clearance and ME Checkout Room Clearance are to be completed during checkout hours. Checkout hours are 8-10 AM on the last day of classes and during the final exam time. During checkout hours, Dave Laws and Kevin Cole will be available to observe the cleanliness of your space and verify the status of your ME Checkout Room items.
3. ECE Checkout Clearance: Any items checked out from the ECE Shop have been returned.
4. Documentation Clearance: The required final documentation has been delivered to the Capstone office. This includes the following:
   • One Capstone-provided USB drive containing the Project Data Archive. Obtain the USB drive by contacting the Capstone office.
   • Electronic copies (both source files and PDF copies) of the final Project Poster and the final Project Description. These should have been previously submitted as described in their respective sections. The Capstone staff will verify that you have electronic copies of the Project Poster and the Project Summary in the Public Relations folder of the Project Data Archive.
   • If your sponsor has requested a hard copy, one unbound printed copy of your Final Design Report. You should have received approval of your report formatting before printing this copy.
     

     NOTE: You should not send any final materials to the sponsor until obtaining permission from the Capstone office. Sponsors do not receive the final materials until they have completed payment for the project.
5. Documentation Clearance - ready to deliver to sponsor: Verify that you have shipped the following to the sponsor (or have firm shipment plans and the name and signature of the person responsible for completing the shipment).
   • One Capstone-provided USB drive containing the Project Data Archive. Obtain the USB drive by contacting the Capstone office.
   • If requested by the sponsor, one printed copy of your Final Design Report to be spiral-bound in the Capstone office. You should have received approval of your report formatting before binding this copy and sending it to the sponsor.
6. Project Shipment Clearance: After obtaining permission from the Capstone office, the following materials have been shipped to the sponsor (or have firm shipment plans and the name and signature of the person responsible for completing the shipment).
   • Any project hardware you have created. If you have heavy, large prototypes that need to be shipped, you may need to use freight shipments. Please see the Capstone office two weeks in advance, and follow the information found in Shipping and Receiving, especially if you have large or heavy items to ship.
7. Financial Clearance: All transactions have been completed and all receipts have been returned, no additional spending or reimbursements are required, and the team has met its budget requirements.
   

   NOTE: Financial clearance will be granted only AFTER all other checkout clearances are obtained.