Capstone Project Wiki project-wiki:purchasing_and_travel

Purchasing and Travel

Anonymous (anonymous@undisclosed.example.com) — 2024-06-25T15:52:13+00:00

Purchasing and Travel ArtifactsWiki HomeOffice and Workspace Resources Need to buy something, or travel somewhere? This will help you do it. On-campus Purchases There are many things that can be purchased from on-campus sources. On-campus Purchases tells you what you can buy and how you can use your Capstone project budget to pay for it.

On-campus Purchases

Anonymous (anonymous@undisclosed.example.com) — 2024-07-09T14:13:36+00:00

On-campus PurchasesPurchasing and TravelOrders On-campus Purchases In many cases, materials can be purchased on campus. Most on-campus sources will accept the Capstone Campus Card. BYU labs and resources are only for school projects and limited personal educational projects. University resources may not be used for business purposes or personal gain without prior written permission from the University.

Orders

Anonymous (anonymous@undisclosed.example.com) — 2023-08-16T16:22:09+00:00

On-campus PurchasesPurchasing and TravelProject Budget Orders All orders for materials to be used on your Capstone project need to go through the Capstone office. This ensures that BYU purchasing policies are followed, and allows the office staff to manage the challenges of getting orders placed and received.

Project Budget

Anonymous (anonymous@undisclosed.example.com) — 2024-06-25T15:55:00+00:00

OrdersPurchasing and TravelPurchase Orders Project Budget Capstone provides a team budget of up to $1,500 for the team's project-related expenses. It is your responsibility to stay within this budget and any additional funds approved by the sponsor. Project expense budget funds can be spent for any of the following:

Purchase Orders

Anonymous (anonymous@undisclosed.example.com) — 2024-06-21T16:14:56+00:00

Purchase Orders OrdersPurchasing and TravelPurchasing Qualification Exam Purchases over $3,500 require a University Purchase Order and will take extra time to complete. If the order total from a single vendor is $3,500 or more, the Capstone office will make a purchase request from University Purchasing. Purchasing will then create a purchase order and order the materials from the vendor.

Purchasing Qualification Exam

Anonymous (anonymous@undisclosed.example.com) — 2023-11-08T09:38:06+00:00

Purchase OrdersPurchasing and TravelReimbursement, the last resort Purchasing Qualification Exam This exam covers policies and processes used for any on-campus and off-campus purchases you will need for your project. Passing the exam demonstrates that you have sufficient understanding of the purchasing policies to work with the Capstone purchasing system.

Reimbursement, the last resort

Anonymous (anonymous@undisclosed.example.com) — 2023-08-16T16:27:37+00:00

Purchasing Qualification ExamPurchasing and TravelReturns Reimbursement, the last resort In almost every case, you should avoid spending your own money for Capstone purchases and being reimbursed. If you must buy something yourself, you must follow all of the policies below to be eligible for reimbursement. Failure to follow these policies will hurt your Team Professionalism grade and may prevent your reimbursement.

Returns

Anonymous (anonymous@undisclosed.example.com) — 2023-08-16T16:32:42+00:00

Reimbursement, the last resortPurchasing and TravelService Providers, Off campus Returns At times, items you have purchased may turn out to be incorrect, faulty, or no longer needed. These items may be eligible to be returned to the vendor. You should contact the vendor to verify their return policy. If your items are eligible for return, please contact the Capstone office to initiate the return process.

Service Providers, Off-campus

Anonymous (anonymous@undisclosed.example.com) — 2021-11-12T12:20:23+00:00

ReturnsPurchasing and TravelShipping and Receiving Service Providers, Off-campus Under some circumstances you will need to contract with somebody to provide services (as opposed to products). Service might include tasks such as programming, advanced CAD, research, welding, delivery, etc. Special BYU procedures apply to contracting for services.

Shipping and Receiving

Anonymous (anonymous@undisclosed.example.com) — 2023-02-01T08:16:46+00:00

Service Providers, Off CampusPurchasing and TravelTravel Shipping and Receiving All incoming and outgoing shipments for your team must go through the Capstone office. As expected, the office purchases all items for your team using your team budget and following the process described under Orders. Any other receiving and shipping needs must also be coordinated with the Capstone office.

Travel

Anonymous (anonymous@undisclosed.example.com) — 2024-06-25T15:59:03+00:00

Shipping and ReceivingPurchasing and TravelVehicle Rental Travel Local Travel Local project-related travel should be completed in a BYU vehicle or with a commercial vehicle rental provider. To arrange a BYU vehicle for travel, go to Vehicle Rental and follow the instructions on that page. If you need a truck to make a local delivery you may be able to use the ME EN or MFGEN trucks.

Vehicle Rental

Anonymous (anonymous@undisclosed.example.com) — 2023-08-16T16:35:37+00:00

TravelPurchasing and TravelVehicle Rental Vehicle Rental Local project-related travel should be completed in a BYU vehicle or with a commercial provider. BYU Vehicle Rental Location: 850 East 900 North Hours: 7:00AM-5:00PM M-F Phone: 422-5544 Website for vehicles available and rates: